Morning Lights District – Girl Guides of Canada (Treasurer – Girl Guides of Canada Morning Lights District)

Organization Name: Morning Lights District – Girl Guides of Canada
Opportunity Title: Treasurer – Girl Guides of Canada Morning Lights District
Category: Boards / Committee / Leadership
Commitment: Ongoing Opportunity (> 1 year)
Start Date: January 1, 2020
End Date: December 31, 2022

Email: bridgingriversac@girlguides.sk.ca
Website:
Details:

• Background/police check required
• Appropriate for volunteers aged between 18 and 55
• Training or orientation required

Opportunity Description:

Morning Lights District seeks an enthusiastic, engaged volunteer to serve as its Treasurer. This position manages funds for six Guiding units (four in Saskatoon, two rural) and the District. Attention to detail, good communication skills, and the ability to adhere to policy is required.  No prior experience with Girl Guides is necessary. You do not need to be a woman. The time commitment for this position is one to three hours/week. This position is up to five years in duration; it is renewed annually by Morning Lights District Council. Training and oversight will be provided. If you are interested in this opportunity, please contact Jennifer Christian at bridgingriversac@girlguides.sk.ca. PURPOSE: To manage District and unit finances effectively and efficiently. TERM OF OFFICE: Elected annually at a District Council meeting. In no event shall a Treasurer hold office for more than five consecutive years. DUTIES: Deposit all cheques and cash received in full and as soon as possible after receipt. Be prepared to issue receipts, especially for cash received, in order to account for deposits. Write cheques and pay bills for the District and the units, making sure that all expenditures are supported by complete and detailed documents or receipts. There should never be any cash transactions. Ensure that all cheque signers review the supporting documentation before signing a cheque. Ensure that at least two adult volunteers sign all cheques. Only those individuals who have previously been approved by a motion of District Council may sign cheques. Maintain accurate and reliable financial information on a timely basis, preferably using an electronic spreadsheet or an accounting program. Prepare a bank reconciliation on a monthly basis. Complete GST on event forms for any overnight District events and claim back 50% of GST paid on non-overnight events for both the District and units. Report regularly to the District Council so that they are aware of how the District funds are being used.  Manage distribution of cookie funds to the units. Reconcile cookie funds to the amounts billed by Area.  Assist the Unit Guiders and the District Council to prepare the annual budget for units or the District using the fiscal year (January –December). Check that the District expenditures are in line with budget amounts.  Help the Unit Guiders and District Council check that their budgets are still consistent with the goals for the upcoming season.  At the end of the fiscal year, prepare the Annual Financial Report and make sure it, along with the units and District books, is forwarded to the reviewer by the specified date.